Society Constitution as agreed at the AGM, 4th September 2014 with changes highlighted in red.
Constitution for Worle History Society
shall be called the “Worle History Society” hereinafter referred to as “the
of the Society shall be to encourage the study of, and interest in, local history
in the Worle area, to facilitate studies, support education and to produce
publications relating to these subjects.
of the Society shall be those who apply and pay the appropriate annual
subscription, all subscriptions being payable in advance on the first day of September
in every year. Each member shall be
entitled to receive notice of General Meetings, to attend them and to vote at
shall be a Chairman, Vice Chairman, Secretary, Treasurer and Membership
Secretary. The Chairman and Committee shall be elected at the Annual Meeting
and hold office for a year. The
Committee shall have power to appoint the Vice Chairman, Secretary, Treasurer
and Membership Secretary at the September Committee meeting or as soon as can
Committee of the Society shall consist of the officers of the Society and up to four members elected at the Annual Meeting. The
Committee shall have power to fill any vacancies arising in the course of the
Committee shall meet at least six times in each year on dates and at times to
be decided by the Committee. The quorum for a meeting shall be at least one
half of the Committee.
Committee shall determine its own
procedures. It may set up sub-committees or delegate responsibilities to
6 Duties and Powers of the Committee
(a) promote and organise activities in accordance with the aims of the Society;
(b) admit members to the Society, and maintain a membership register;
(c) administer the funds of the Society; enter into such commitments as it deems
necessary or desirable; keep proper accounts of income, expenditure and
balances; and arrange audit or independent examination of the Society’s
accounts as may be required by law;
(d) ensure that Annual and General Meetings are duly held;
(f) ensure that minutes are kept which record all material decisions or
resolutions, and that the Committee or officers report to the Annual Meeting on
what has been done in the Society’s name and answer such questions as may then
be put to them.
(g) maintain an inventory of assets purchased by
financial year shall end on 31st August.
account shall be opened in the name of the Society and cheques shall be signed
by any two Committee Members from a list approved by the Committee and notified
accordingly to the Bank.
The income and property of the
Society shall be applied solely towards promoting the objects of the Society
stated above; and no monies shall be paid or transferred directly or indirectly
to any Member or Members of the Society except in payment of legitimate
expenses incurred on behalf of the Society.
All dealings with the monies and
property of the Society shall be authorised by or follow resolutions of a
Meeting of the Society or of the Committee, and shall be properly recorded and
The Committee shall make available
the accounts of the Society at the AGM and answer any questions arising
8 Annual Meeting
be an Annual Meeting of the Society each year to transact the following
(a) to receive reports on the work and proceedings of the Society during the past
year and to question the officers and Committee on these.
(b) to receive and, if approved, to adopt a statement of the Society’s Accounts for
the preceding year
(c) to elect Officers and Members to serve on the Committee.
(d) to vote on any matters of which notice has been duly given
(e) to receive suggestions and proposals for the consideration of the Committee
(f) A motion is passed by a simple
majority of members present. In the
event of a tie, the Chairman has the casting vote.
Notice convening the Annual Meeting
shall be given or sent to Members not less than 21 days before the meeting and
shall specify the matters to be dealt with.
No alteration of or addition to this
constitution shall be made except by a resolution carried by a majority of at
least two-thirds of the Members who are present at an Annual or an Extra
Ordinary Meeting the notice of which
shall have contained particulars of the proposed alteration or addition.
In the event of the Society being
wound up any assets remaining upon dissolution after the payment of proper
debts and liabilities shall be transferred to a charitable institution or
institutions having similar objects to those of the Society.
Words and expressions in this
document shall be interpreted as set out in the Interpretation Acts in force
from time to time. The headings in this document shall not be taken as part of
it or affect its interpretation or construction.
12 Extra Ordinary Meetings
Extra Ordinary Meetings of members
may be called by over 50% of existing membership with at least 14 days notice
given to members and the committee.